The Registrar's Assistant is responsible for meticulously managing student records and documents in adherence to the university's admission criteria, requirements, and compliance with the Commission for Academic Accreditation (CAA) and Ministry of Education (MOE) policies and procedures. This role encompasses auditing files for graduation requirements, verifying document authenticity, preparing filings and reports for external accreditation body visits, maintaining up-to-date student record filings, ensuring document privacy, and handling other assigned tasks.

Registrar’s Assistant

American University of Ras Al Khaimah

General information about institution

The American University of Ras Al Khaimah (AURAK) is an independent co-education institution of Higher Education that provides an integrated American-style, undergraduate and graduate education. All programs are accredited by the Ministry of Education of the UAE; additionally, it is accredited by the U.S. regional accreditation association, the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). The American model of higher education ensures not only skills in specific academic fields, but also a general education curriculum that exposes students to new ideas and ways of thinking critically about local and global issues. AURAK is a young and rapidly growing university.  AURAK is located in Ras Al Khaimah, one of the Northern Emirates and a rapidly growing region.  The beauty of Ras Al Khaimah is reflected in its traditions and diverse landscapes — its white sandy beaches, the majestic Hajjar Mountains, the expansive desert and its sands dunes, and the many historical sites.

AURAK values diversity, inclusiveness and cultural authenticity where all individuals are treated based on their merits and abilities.  AURAK is proud to be an equal opportunities employer and encourages applications from all qualified applicants irrespective of race, color, religion, gender, national origin, disability, or age.

Job Purpose & Responsibilities

The Registrar's Assistant is responsible for meticulously managing student records and documents in adherence to the university's admission criteria, requirements, and compliance with the Commission for Academic Accreditation (CAA) and Ministry of Education (MOE) policies and procedures. This role encompasses auditing files for graduation requirements, verifying document authenticity, preparing filings and reports for external accreditation body visits, maintaining up-to-date student record filings, ensuring document privacy, and handling other assigned tasks.

Minimum Qualification and Education

Essential: Bachelor's degree

Desirable: Certification in document management

Required Knowledge and Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Exceptional organizational and time management skills.
• Strong attention to detail and accuracy.
• Knowledge of document control best practices.
• Excellent communication and interpersonal skills
• Understanding higher education regulations and accreditation standards
• Records auditing and document authentication

Work Experience

• Proven experience in a similar position within the higher education industry (preferably in the Registrar’s Office)
• Experience in document control, handling, and records maintenance.

Language proficiency required

Proficiency in English and Arabic (both spoken and written) is required.

Competencies

• Service Excellence-
• Professional Ethics and Integrity-
• Problem-solving-
• Time Management-
• Teamwork-

Reporting line

Registrar