Job Details

Coordinator – VP Admin Office
Posted 207 days ago

Job Purpose


To provide administrative support and assistance to the VP Admin Affairs Office, render coordination works and support the implementation of office procedures.


Responsibilities & Accountabilities


·         Render administrative and clerical support to the VP Admin Office

·         Coordinate, monitor and follow up all activities undertaken by various offices under the Division of Administrative Affairs such as requests, status of requirements, reports, summaries preparation, etc

·         Monitor financial applications, documents and reports

·         Prepare and maintain documents, reports, spreadsheets, presentation and databases using variety of software packages such as MS Word, Outlook, PowerPoint, Excel, Access, etc

·         Gather and summarize data briefs, reports and correspondences from computerized tracking system and manual files in order to provide accurate information

·         Prepare all types of reports required by the VP for Admin Affairs

·         Receive visitors of the VP Admin Affairs and ensure required attention and hospitality are provided to the visitors

·         Order and maintain stationery and equipment

·         Handle confidential information with complete security

·         Function as VP Admin Office secretary during the Executive Secretary’s leave

·         Perform other tasks relating to the administration function as they arise and as delegated by the VP Admin  Affairs and other Superiors


Required Knowledge and Skills


·         Experience in administrative, finance and coordination works

·         Good communication, planning and organizing skills

·         Good knowledge and skills in Microsoft Office applications and other related computer applications


Required Qualifications & Experience


·         Bachelor’s Degree in Business Administration, Finance or related field

·         Minimum 2-4 years’ experience in coordination/administration/accounting field

·         Excellent communication skills in English and Arabic both spoken and written are mandatory

·         Must possess good organizational, interpersonal and problem solving skills

·         Proficiency in MS Office application (Word, Excel, Power Point, Outlook) is a must

·         Strong office management skills



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